Sold-to-Close · the back half of the deal

Fire your $350-per-listing coordinator bill.

The transaction coordinator that never sleeps.

From the moment a contract is executed to the day it funds, Sentry's Sold-to-Close engine runs every deadline, chases every document and signature, and keeps your client updated — the administrative work a transaction coordinator charges $350–400 a file to do. The licensed decisions stay with your agent.

● Rolling out — not fully live today. See the honesty box below.
Why this half matters

The whole industry runs the back half by hand.

Transaction coordination today is either humans (sold2close, Transactly, Quill — $350–400 per file, trained people, doesn't scale) or filing-cabinet software (Dotloop, Open to Close — checklists a human still has to drive). Nobody automates it end-to-end. Sentry does the coordinator's job as software we operate, so a closing runs itself while your agent focuses on the next deal.

The hard boundary

What the engine runs · what your agent keeps

Transaction coordination is administrative — safe to automate. Anything that requires a license or fiduciary judgment always stops and hands to your human agent.

Sentry runs — administrative

The engine handles

  • Deadline watchOption period, EMD delivery, financing, appraisal, walkthrough, closing — plus the federal TRID rule that the Closing Disclosure reach the buyer 3 business days before closing. Sentry won't let closing be scheduled inside that window.
  • Dynamic recalculationWhen an amendment moves the closing date, every downstream deadline shifts automatically.
  • Document chaseCollects required disclosures and addenda; checks the file for completeness against a Texas checklist; nudges what's missing.
  • E-sign routingAssembles agent-approved documents, routes signers in order, and chases anyone who hasn't signed.
  • Weekly client updatesA plain-English "here's where your deal is and what's next" to the client and agent — the thing a great coordinator does by hand.
  • Open, notify & archiveSends the executed contract to title, lender, and co-op agent; opens the file; after funding, files commission paperwork and archives the deal.
Your agent keeps — licensed

The human always does

  • Negotiating & drafting termsPreparing substantive contract and amendment terms is a licensed act.
  • Advising the clientRepairs, price, whether to accept — fiduciary counsel stays with the agent.
  • Renegotiating on a low appraisalSentry flags it and watches the deadline; the agent decides the move.
  • Signing off on the fileThe agent approves the completed broker file and every document before it's routed.
  • Attending closingFinal counsel and physical presence at the table.

Sentry orchestrates signing — it never signs, and never fills a promulgated form as a service.

How a closing runs itself

Executed contract → funded, in seven stages

STAGE 0

Intake

Sentry reads the executed contract, pulls key dates, parties, price, and EMD, and builds the full deadline timeline. Anything ambiguous is flagged for a human.

STAGE 1

Open & notify

Executed contract goes to title, lender, and co-op agent; the file and transaction folder are opened; EMD delivery instructions issued.

STAGE 2

Option & inspection

Countdown to the option deadline; buyer prompted to schedule inspection; the agent's repair amendment routed for signature; option-fee and EMD receipts tracked.

STAGE 3

Financing & appraisal

Loan milestones tracked to clear-to-close with lender check-ins; insurance binder collected; a low appraisal is flagged to the agent.

STAGE 4

Docs & compliance

Every disclosure and addendum collected; the broker file auto-checked for completeness; title commitment routed for review.

STAGE 5

Clear-to-close

Closing scheduled with title outside the TRID window; client sent closing and final-walkthrough reminders plus a plain-English docs summary.

STAGE 6

Post-close

Funding and recording confirmed; commission-disbursement paperwork generated; file archived; review and referral request triggered.

CROSS-CUTTING

Always on

Weekly status updates, dynamic date recalculation, and chase-unsigned-parties reminders run across every stage.

The displacement math

The transaction module can pay for the whole service.

A brokerage already paying a coordinator per file is spending real money Sentry absorbs. The per-closing fee is set to undercut a human coordinator while doing more.

$350–400
what a human transaction coordinator charges per file today ✅ sourced
~45%
the target undercut vs. that human cost — your agents pay less than they do now ⚠️ target
≥3
closings a month at which TC savings alone offset the $400/mo flat fee ⚠️ illustrative
Add your closings to the ROI calculator →

Straight talk: what's live vs. rolling out

We don't demo what isn't real. Sold-to-Close is being built and proven now — some of it is drafted and importable, some is spec'd and awaiting legal and integration work. Here's exactly where it stands as of July 2026, so nothing on this page is oversold.

CapabilityStatus
Deadline engine & timeline logic (incl. TRID guard)Drafted — in review with our transaction SME and legal
Contract intake & parse to a transaction recordDrafted — needs specimen-file dry run
Deadline watcher & weekly status updatesBuilt as importable automation — testing on a controlled file
E-sign routing (DocuSign / Dotloop)Spec'd — integration and legal sign-off pending
Client-facing message copy & licensed-act boundaryAwaiting legal review before any client contact

Nothing in Sold-to-Close touches a live client transaction before legal sign-off and a controlled test. When it's proven, it ships as a module on top of the flat-fee service — it does not change what's already been quoted for the front-funnel.